Privacy Policy

Weddings.io Inc.
Last Updated: August 2025

1. Introduction

Weddings.io Inc. ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI wedding planning platform.

Our Commitment: We operate from Ontario, Canada, and comply with applicable privacy laws including the Personal Information Protection and Electronic Documents Act (PIPEDA), General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and other regional privacy regulations.

2. Information We Collect

Personal Information

From Users (Couples):

Name, email address, phone number
Wedding date and location preferences
Guest count and budget information
Photos and content uploaded to the platform
Communication preferences and wedding style preferences

From Vendors:

Business name, contact information, and business registration details
Service descriptions, pricing, and availability
Portfolio images, videos, and promotional content
Payment and billing information (processed through third-party providers)
Business credentials and licensing information

Technical Information

IP address and device information
Browser type and operating system
Platform usage data and analytics
Cookies and similar tracking technologies
Log files and error reports

Communication Data

Messages between users and vendors on the platform
Customer support communications
Email interactions and preferences

3. How We Use Your Information

Platform Operations

Facilitate connections between couples and wedding vendors
Provide AI-powered wedding planning tools and recommendations
Process vendor subscriptions and manage accounts
Deliver customer support and technical assistance

Marketing and Communications

Send platform updates and feature announcements
Share relevant vendor promotions with users (with consent)
Conduct market research and platform improvements
Create aggregated, anonymized analytics

Legal and Business Purposes

Comply with legal obligations and regulations
Prevent fraud and ensure platform security
Enforce our Terms and Conditions
Facilitate business transfers or acquisitions

4. Information Sharing and Disclosure

Vendor-User Connections

User information is shared with vendors when users express interest
Vendor contact information is displayed to users browsing the platform
Communication facilitation between parties through our messaging system

Service Providers

Payment processors (we do not store credit card information)
Cloud hosting and data storage providers
Email and communication service providers
Analytics and marketing platforms

Legal Requirements

Law enforcement when required by valid legal process
Regulatory authorities as mandated by law
Protection of our rights, property, or safety of our users

Business Transfers

In connection with mergers, acquisitions, or asset sales
Users will be notified of any ownership changes

We do not sell personal information to third parties for monetary consideration.

5. Content and Intellectual Property

Uploaded Content

You retain ownership of content you upload
You grant us a license to use content for platform operations and marketing
We may use uploaded content to improve our AI tools and services
Content may be featured in marketing materials and platform promotion

Data Retention

User accounts: Retained until account deletion requested
Vendor accounts: Retained for business and legal compliance purposes
Content: May be retained for platform operations even after account deletion
Communication records: Retained for customer service and legal purposes

6. Your Privacy Rights

All Users

Access your personal information
Correct inaccurate information
Request account deletion
Opt-out of marketing communications
Data portability (where technically feasible)

Additional Rights by Region

European Union (GDPR):

Right to erasure ("right to be forgotten")
Right to restrict processing
Right to object to processing
Right to data portability
Right to lodge complaints with supervisory authorities

California (CCPA):

Right to know what personal information is collected
Right to delete personal information
Right to opt-out of sale of personal information
Right to non-discrimination for exercising privacy rights

Canada (PIPEDA):

Right to access personal information
Right to challenge accuracy and completeness
Right to file complaints with Privacy Commissioner

Exercising Your Rights

To exercise your privacy rights, contact us at: [privacy@weddings.io]

Response Time: We will respond to requests within 30 days (or as required by applicable law).

7. Data Security

Security Measures

Encryption of data in transit and at rest
Regular security audits and vulnerability assessments
Access controls and employee training
PCI DSS Level 4 compliance for payment processing
Secure data centers with physical and digital protections

Data Breach Response

Immediate investigation and containment
Notification to affected users within 72 hours (where required)
Reporting to relevant authorities as mandated by law
Remediation measures and prevention improvements

8. International Data Transfers

Cross-Border Processing

Data may be processed in Canada and other countries
We ensure adequate protection through appropriate safeguards
EU users: Data transfers comply with GDPR adequacy requirements
Standard Contractual Clauses used where necessary

Data Location

Primary servers located in Canada
Backup and disaster recovery systems may be international
Service providers may process data in various jurisdictions

9. Cookies and Tracking Technologies

Types of Cookies

Essential: Required for platform functionality
Analytics: Help us understand platform usage
Marketing: Enable personalized advertising (with consent)
Preference: Remember your settings and preferences

Cookie Management

You can control cookies through browser settings
Disabling certain cookies may limit platform functionality
Third-party cookies are governed by respective privacy policies

Do Not Track

We currently do not respond to Do Not Track signals
Your privacy preferences can be managed through your account settings

10. Children's Privacy

Our platform is not intended for users under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware of such collection, we will delete the information immediately.

Parental Rights: Parents or guardians may contact us to review, delete, or refuse further collection of their child's information.

11. Changes to This Privacy Policy

Updates and Modifications

We may update this policy to reflect changes in our practices or legal requirements
Material changes will be communicated via email or platform notifications
Continued use of the platform constitutes acceptance of updated terms
Previous versions will be archived for reference

Notification Timeline

Major Changes: 30 days advance notice
Minor Updates: Notice upon next platform visit
Legal Requirements: Immediate implementation with prompt notification

12. Contact Information

Privacy Inquiries

Email: [privacy@weddings.io]
Phone: [Your phone number]
Mail: Weddings.io Inc.
[Your complete address]
Ontario, Canada

Data Protection Officer

For GDPR-related inquiries: [dpo@weddings.io]

Regulatory Contacts

Canada: Office of the Privacy Commissioner of Canada
EU: Your local Data Protection Authority
California: California Attorney General's Office

13. Jurisdiction-Specific Information

Canadian Users (PIPEDA)

Complaints may be filed with the Privacy Commissioner of Canada
We adhere to the 10 Privacy Principles under PIPEDA
Personal information is collected for identified purposes only

European Users (GDPR)

Legal basis for processing: Legitimate interests, contract performance, consent
Data Protection Impact Assessments conducted for high-risk processing
EU representative: [If applicable]

California Users (CCPA)

We do not sell personal information as defined by CCPA
Detailed information about data collection available upon request
Non-discrimination policy for privacy rights exercise

This Privacy Policy is governed by the laws of Ontario, Canada, and applicable international privacy regulations. For questions or concerns, please contact our privacy team.